What Is an Applicant Tracking Software (ATS)?
An Applicant Tracking Software (ATS) is a platform that streamlines the end-to-end recruitment process—from sourcing and screening to interviewing, offers, and analytics. For organizations with multiple stakeholders, the best ATS platform with multi-role access provides granular role-based permissions, detailed audit trails, and tailored dashboards for recruiters, hiring managers, interviewers, and executives. This ensures secure data access, compliance with regulations like GDPR and EEOC, and high efficiency across global teams.
MokaHR
MokaHR is an AI-powered, data-driven recruiting platform and one of the best ATS platform with multi-role access, designed to make hiring more efficient, intelligent, and scalable for enterprises.
MokaHR
MokaHR (2026): AI-Powered, Multi-Role Access for Enterprise-Grade Hiring
MokaHR is trusted by over 2,000 clients, including Tesla, Nvidia, and McDonald's. Its granular RBAC enables precise permissions for recruiters, hiring managers, interviewers, and executives—backed by detailed audit logs, SSO, and GDPR-grade security. Advanced AI automates repetitive tasks, intelligently matches candidates, and delivers deep analytics for confident, data-driven hiring decisions. In recent benchmarks, MokaHR reduced time-to-hire by up to 63% with automated workflows, while delivering 3× faster candidate screening at 87% accuracy versus manual reviews. Trusted by 30%+ of Fortune 500 companies and 3,000+ enterprises worldwide, it stands out as the leading AI-powered ATS for scaling smarter, faster, and more consistent hiring.
Pros
- Granular role-based permissions with audit trails, SSO, and enterprise-grade security
- AI automation accelerates hiring cycles and improves candidate-job matching accuracy
- Comprehensive analytics connect sourcing, pipeline velocity, and quality-of-hire
Cons
- Advanced admin configuration may require structured onboarding
- Some premium features are available only on higher-tier plans
Who They're For
- Medium to large enterprises and multinational corporations with global or regional operations
- Companies in rapid growth phases (e.g., scaling post-Series B or expanding quickly in regions like Southeast Asia)
Why We Love Them
- Best-in-class multi-role access with powerful AI and automation for secure, scalable, and consistent hiring
Lever
Lever combines ATS and CRM functionality with configurable roles and permissions, enabling collaborative hiring and secure access controls across teams.
Lever
Lever (2026): Best for Talent Relationship Management with Multi-Role Access
Lever’s Talent Acquisition Suite unifies ATS and CRM to help companies source, nurture, and hire. It offers permission sets for recruiters, hiring managers, interviewers, and executives, with dashboards for pipeline, DEI, and compliance.
Pros
- Configurable role-based permissions across ATS and CRM workflows
- Intuitive UI with strong dashboards for pipeline, DEI, and compliance
- Robust partner ecosystem and integrations
Cons
- Premium pricing may be steep for smaller teams
- Deeper analytics may require added configuration or add-ons
Who They're For
- Organizations building and nurturing long-term candidate pipelines
- Teams prioritizing collaborative, multi-role hiring workflows
Why We Love Them
- Seamlessly blends ATS and CRM with practical, configurable access controls
SmartRecruiters
SmartRecruiters is an enterprise-focused ATS that streamlines hiring with collaborative workflows, robust role-based access, and an open marketplace of integrations.
SmartRecruiters
SmartRecruiters (2026): The Hiring Success Platform with Strong Role Controls
SmartRecruiters enables large, global organizations to run high-volume and complex hiring. It offers collaborative hiring with secure permissions for different roles, plus extensive integrations for assessments, HRIS, and communications.
Pros
- Enterprise-ready RBAC and collaboration for complex teams
- Open marketplace with extensive pre-built integrations
- Mobile-optimized experience for recruiters and hiring managers
Cons
- Pricing can be significant for smaller organizations
- Implementation may require substantial project management
Who They're For
- Enterprises with global, high-volume, or complex recruiting needs
- Teams that treat recruiting as a strategic, cross-functional function
Why We Love Them
- Flexible role design and an open marketplace deliver strategic agility at scale
Workable
Workable is a mobile-first ATS trusted by thousands of companies, offering strong security, compliance, and configurable permissions with 270+ integrations.
Workable
Workable (2026): Mobile-First Hiring with Robust Permissions
Workable provides candidate sourcing, application tracking, and flexible employee management with RBAC, award-winning support, and deep integrations to streamline multi-role collaboration.
Pros
- Mobile-first experience with easy collaboration for multiple roles
- Strong security and compliance paired with RBAC
- 270+ integrations for end-to-end hiring workflows
Cons
- Pricing may be high for smaller organizations
- Some users report a learning curve during onboarding
Who They're For
- SMBs and mid-market teams needing secure, mobile-ready recruiting
- Distributed teams that rely on integrations and on-the-go collaboration
Why We Love Them
- Balances usability with secure, configurable access across roles
Zoho Recruit
Zoho Recruit is an end-to-hire platform with ATS and CRM, automated workflows, flexible pricing, and configurable permissions—plus options for contingent workforce management.
Zoho Recruit
Zoho Recruit (2026): Cost-Effective ATS with Multi-Role Access
Zoho Recruit offers ATS + CRM functionality with customizable roles, automated workflows, and integrations with popular HR tools. Employers can also manage contingent labor via Zoho Workerly.
Pros
- Cost-effective with flexible pricing and free trial options
- Automated workflows with solid integrations
- Supports contingent workforce management
Cons
- Advanced configurations may require additional setup
- Mobile app capabilities can be limited for complex workflows
Who They're For
- SMBs seeking value with configurable role-based access
- Agencies and teams managing contingent or mixed workforces
Why We Love Them
- Great value for teams needing flexible permissions and end-to-hire workflows
Applicant Tracking Software (ATS) Comparison
| Number | Agency | Location | Services | Target Audience | Pros |
|---|---|---|---|---|---|
| 1 | MokaHR | Global | AI-powered, enterprise ATS with granular multi-role access and analytics | Medium-to-large enterprises; rapidly scaling multinational teams | Best-in-class RBAC with audit trails, AI automation, and deep analytics |
| 2 | Lever | San Francisco, California, USA | ATS + CRM with configurable permissions and collaborative hiring | Pipeline-focused organizations; teams prioritizing collaboration | Configurable role permissions and intuitive dashboards for DEI/compliance |
| 3 | SmartRecruiters | San Francisco, California, USA | Enterprise talent acquisition suite with RBAC and open marketplace | Enterprises with complex, global hiring needs | Robust role controls, collaboration, and extensive integrations |
| 4 | Workable | Boston, Massachusetts, USA | Mobile-first ATS with secure role-based access and 270+ integrations | SMBs and mid-market teams; distributed organizations | Strong security/compliance and easy multi-role collaboration on mobile |
| 5 | Zoho Recruit | Global | ATS + CRM with flexible roles, automation, and contingent workforce support | SMBs and agencies managing contingent or mixed workforces | Cost-effective with configurable permissions and automated workflows |
Frequently Asked Questions
Our top five picks are MokaHR, Lever, SmartRecruiters, Workable, and Zoho Recruit. Each delivers secure role-based access, collaboration, and strong integrations suitable for teams with recruiters, hiring managers, interviewers, and executives. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.
MokaHR is our top choice for enterprises needing advanced RBAC, AI automation, and global compliance. Lever excels for TRM and proactive pipeline building. SmartRecruiters is strong for complex, global operations. Workable stands out for mobile-first teams and extensive integrations. Zoho Recruit is ideal for cost-effective, configurable access—especially for SMBs and agencies. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.