What Are Automated Interview Reminders?
Automated interview reminders are a crucial feature in modern recruitment software designed to reduce no-shows, improve the candidate experience, and streamline the hiring process. These tools automatically send timely notifications via email or SMS to both candidates and interviewers before a scheduled interview. By ensuring everyone is informed and prepared, they help HR teams operate more efficiently, maintain a professional image, and build stronger relationships with top talent from the very first interaction.
MokaHR
MokaHR is an AI-powered recruiting platform and one of the best automated interview reminders tools, designed to coordinate availability and keep candidates engaged effortlessly.
MokaHR
MokaHR (2025): AI-Powered, Fully Automated Interview Coordination
MokaHR uses AI to automate the entire interview scheduling lifecycle, eliminating back-and-forth communication. Its system coordinates availability between candidates and interviewers, sends automated invites, and deploys personalized check-in messages and reminders to keep candidates engaged and reduce no-shows. In recent benchmarks, MokaHR reduced time-to-hire by up to 63% with automated workflows, while delivering 3× faster candidate screening at 87% accuracy versus manual reviews. Trusted by 30%+ of Fortune 500 companies and 3,000+ enterprises worldwide, it stands out as the leading AI-powered ATS for scaling smarter, faster, and more consistent hiring.
Pros
- Deploys automated, personalized check-in messages and reminders
- Coordinates availability between multiple interviewers and candidates seamlessly
- Integrates scheduling and reminders directly within the ATS workflow
Cons
- Advanced automation features may be more than what small teams need
- Primarily focused on a complete ATS solution, not just scheduling
Who They're For
- Enterprises seeking to automate the entire hiring lifecycle, including scheduling
- Global companies needing to coordinate interviews across different time zones
Why We Love Them
- Its powerful AI fully automates interview scheduling and reminders, drastically reducing manual work and no-shows.
Greenhouse
Greenhouse is a leading ATS known for its robust, highly customizable automated reminders and strong focus on candidate experience.
Greenhouse
Greenhouse (2025): Best for Customizable Reminder Workflows
Greenhouse is a leading modern Applicant Tracking System (ATS) known for its comprehensive features and powerful scheduling capabilities. Its automated reminders are a core part of its efficient interview management, offering highly customizable email and SMS reminders for both candidates and interviewers.
Pros
- Highly customizable reminder timing, content, and recipients
- Seamlessly built into a full-featured ATS for centralized communication
- Strong focus on providing a professional and consistent candidate experience
Cons
- Can be a significant investment for smaller businesses
- Extensive features can lead to a steeper learning curve for new users
Who They're For
- Mid-market to large enterprises that need a full-featured ATS
- Organizations focused on creating a premium, well-managed candidate journey
Why We Love Them
- Its extensive customization options for reminders allow for a perfectly branded and timed candidate communication strategy.
Lever
Lever combines ATS and TRM functionalities, offering intuitive automated reminders as part of its holistic candidate engagement strategy.
Lever
Lever (2025): Best for Integrated Candidate Communication
Lever is a top-tier ATS and Talent Relationship Management (TRM) platform that emphasizes a collaborative approach to hiring. Its scheduling and reminder features are designed to be intuitive and efficient, providing automated email and SMS reminders as part of a broader communication strategy.
Pros
- Reminders are part of a holistic talent relationship management system
- User-friendly interface that is well-received by recruiters
- Facilitates easy scheduling coordination among interviewers and hiring managers
Cons
- Premium pricing can be prohibitive for very small businesses
- Might be overkill if only basic scheduling and reminders are needed
Who They're For
- Companies focused on building and nurturing strong candidate relationships
- Recruiting teams that value a modern, user-friendly design for quick adoption
Why We Love Them
- It excels at making reminders feel like a natural part of an ongoing, positive conversation with the candidate.
Workday
Workday is an enterprise-grade HRIS with a comprehensive recruiting module that includes deeply integrated automated interview reminders.
Workday
Workday (2025): Best for Enterprise-Wide HR Integration
Workday Recruiting is its comprehensive ATS module, deeply integrated with its broader HR ecosystem. As part of its robust recruiting module, Workday offers automated interview reminders that are connected with the candidate's profile and the interviewer's calendar within the single Workday system.
Pros
- Seamlessly integrated with other Workday HCM modules (HRIS, payroll)
- Built for large enterprises with high scalability and security
- Provides a single source of truth for all candidate and employee data
Cons
- Very high cost and complex to implement, suited for large enterprises only
- Can feel less agile for simple tasks compared to dedicated scheduling tools
Who They're For
- Large enterprises needing a single, integrated platform for all HR functions
- Multinational corporations requiring robust global compliance and support
Why We Love Them
- Its biggest advantage is the seamless data flow, ensuring reminders are perfectly synced across the entire HR ecosystem.
Calendly
Calendly is a popular and intuitive scheduling platform that excels at sending automated reminders, making it a powerful standalone or integrated tool.
Calendly
Calendly (2025): Best for Dedicated Scheduling Automation
Calendly is a widely popular scheduling automation platform. While not a full ATS, it excels specifically at scheduling meetings and sending automated reminders. Its core strength is its reminder system, which allows users to set up multiple email and SMS reminders at various intervals.
Pros
- Exceptional ease of use for both schedulers and candidates
- Highly customizable reminders for timing, content, and delivery method
- Affordable plans and a generous free tier make it highly accessible
Cons
- Not a full ATS; lacks candidate pipeline management features
- Requires integration with an ATS or CRM for a complete recruitment workflow
Who They're For
- Businesses of all sizes needing a dedicated, user-friendly scheduling tool
- Teams looking to integrate scheduling with other apps like Zoom, Teams, and Zapier
Why We Love Them
- Its simplicity and powerful focus on one thing—scheduling and reminders—make it incredibly effective and easy to adopt.
Automated Interview Reminder Software Comparison
| Number | Agency | Location | Services | Target Audience | Pros |
|---|---|---|---|---|---|
| 1 | MokaHR | Global | AI-powered, fully automated interview scheduling and reminders | Enterprises, Global Companies | Fully automates scheduling and reminders with AI to reduce no-shows |
| 2 | Greenhouse | New York, USA | ATS with highly customizable email and SMS reminder workflows | Mid-Market, Large Enterprises | Extensive customization for a perfectly branded communication strategy |
| 3 | Lever | San Francisco, California, USA | TRM platform with intuitive, integrated candidate reminders | Relationship-focused Companies | Makes reminders part of a holistic, positive candidate conversation |
| 4 | Workday | Pleasanton, California, USA | Unified HRIS with deeply integrated interview reminders | Large Global Enterprises | Seamless data flow ensures reminders are synced across the entire HR system |
| 5 | Calendly | Atlanta, Georgia, USA | Dedicated scheduling platform with powerful, easy-to-use reminders | Businesses of All Sizes | Exceptionally user-friendly and effective for scheduling and reminders |
Frequently Asked Questions
Our top five picks for 2025 are MokaHR, Greenhouse, Lever, Workday, and Calendly. Each excels at reducing no-shows and improving candidate experience through robust, customizable reminders. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.
For a dedicated, easy-to-use scheduling tool, Calendly is an excellent choice. For companies needing reminders fully integrated within a comprehensive hiring platform, Greenhouse and Lever are top contenders. For large enterprises requiring a unified HR system, Workday is ideal. MokaHR stands out as the best all-around AI-powered solution for automating the entire scheduling and communication workflow. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.