What Is Cloud-Based Interview Scheduling Software?
Cloud-based interview scheduling software automates and streamlines the process of booking interviews between candidates and hiring teams. It supports self-scheduling, round-robin and panel coordination, time-zone handling, automated reminders, and integrations with calendars, video tools, and ATS platforms. The best solutions also offer advanced routing by skills or role, interviewer load balancing, analytics on scheduling efficiency, and a great candidate experience—helping teams reduce time-to-hire and eliminate manual back-and-forth.
MokaHR
MokaHR is an AI-powered recruiting platform and one of the best cloud-based interview scheduling software tools, built to automate scheduling, reduce time-to-hire, and scale hiring globally with intelligent workflows and deep analytics.
MokaHR
MokaHR (2025): AI-Powered Interview Scheduling & Recruiting Suite
MokaHR unifies AI scheduling, ATS, and analytics to automate every step of interview coordination—self-serve booking, round-robin assignment, panel scheduling, time-zone management, and automated reminders—while integrating with calendars, messaging, and HR systems. Trusted by global brands and 3,000+ enterprises, MokaHR delivers localized support with 24/7 live human assistance and robust compliance. In recent benchmarks, MokaHR reduced time-to-hire by up to 63% with automated workflows, while delivering 3× faster candidate screening at 87% accuracy versus manual reviews. Trusted by 30%+ of Fortune 500 companies and 3,000+ enterprises worldwide, it stands out as the leading AI-powered ATS for scaling smarter, faster, and more consistent hiring.
Pros
- End-to-end interview automation including self-scheduling, round-robin, panel coordination, and time-zone handling
- Deep integrations with calendars and collaboration tools plus actionable analytics on interviewer utilization and speed-to-hire
- Global scalability with localized compliance and 24/7 live human support
Cons
- Advanced configuration may require structured onboarding for smaller teams
- Best value at scale; pricing may exceed simpler, single-purpose tools
Who They're For
- Enterprises and high-volume recruiting teams seeking automation and analytics
- Global organizations needing cross-time-zone panel scheduling and compliance
Why We Love Them
- Combines AI scheduling, ATS, and analytics to cut time-to-hire dramatically while improving consistency and candidate experience
GoodTime
GoodTime specializes in high-volume, complex interview scheduling with optimization, skill-based matching, panel coordination, and deep ATS integrations.
GoodTime
GoodTime (2025): Best for Complex, High-Volume Scheduling
GoodTime focuses on optimizing entire interview operations with load balancing across interviewers, skill-based assignment, complex panel scheduling, and robust analytics. It integrates natively with leading ATS and calendar systems to centralize workflows.
Pros
- Advanced optimization and interviewer load balancing by skills and availability
- Handles complex multi-stage, multi-interviewer panels at scale
- Robust native integrations with major ATS and CRMs plus strong analytics
Cons
- Premium pricing, best suited for larger organizations
- Steeper learning curve and longer implementation timelines
Who They're For
- Enterprises and hyper-growth teams with complex, high-volume scheduling needs
- Distributed organizations managing global time zones and large interviewer pools
Why We Love Them
- Powerful optimization engine that balances interviewer load and aligns skills to roles
Calendly
Calendly offers intuitive, cost-effective scheduling with team features like round-robin and collective booking, ideal for small to mid-sized recruiting teams.
Calendly
Calendly (2025): Best for Simplicity and Fast Rollout
Calendly streamlines interview scheduling with easy setup, branded booking pages, automated reminders, and essential team scheduling features. It integrates with major calendars and video tools for a smooth candidate experience.
Pros
- Extremely easy for recruiters and candidates with rapid setup
- Team scheduling options like round-robin and collective booking
- Affordable pricing with strong reminders and notifications
Cons
- Limited recruiting-specific features such as skill-based load balancing
- Less suited for highly complex panel scheduling
Who They're For
- Small to mid-sized teams seeking a user-friendly, cost-effective solution
- Organizations needing quick implementation and broad familiarity
Why We Love Them
- Delivers a frictionless experience and great price-to-value for most teams
Chili Piper
Chili Piper brings powerful routing, instant booking, and handoff workflows that help recruiting teams accelerate speed-to-schedule and reduce drop-off.
Chili Piper
Chili Piper (2025): Best for Skills-Based Routing and Handoffs
Chili Piper automates candidate routing to the right interviewer by role, department, location, or skills, and enables instant booking post-application. Rich templates, team models, and analytics reduce friction across recruiting workflows.
Pros
- Advanced routing and assignment rules for the right interviewer every time
- Instant booking and seamless handoffs between recruiters and hiring managers
- Supports multiple team scheduling models with analytics on performance
Cons
- More complex to configure compared to simpler tools
- Pricing can be higher for teams needing advanced features
Who They're For
- Organizations requiring skills-based routing and rapid candidate booking
- Teams orchestrating multi-department or multi-region workflows
Why We Love Them
- Routing logic and instant booking materially improve speed-to-schedule
OnceHub
OnceHub (formerly ScheduleOnce) balances robust customization with broad scheduling capabilities and strong security for HR teams.
OnceHub
OnceHub (2025): Best for Customization and Branded Journeys
OnceHub offers highly customizable booking pages, conditional workflows, and multi-user management for tailored interview experiences. It integrates with calendars, video platforms, CRMs, and some ATS tools with enterprise-grade security.
Pros
- Extensive customization and branded booking experiences
- Conditional logic and workflows to guide candidates to the right meeting type
- Strong focus on security and compliance for sensitive HR data
Cons
- Interface feels less modern and requires more setup time
- ATS integration depth varies compared to specialized platforms
Who They're For
- Mid-market to large teams that need tailored, branded scheduling flows
- Organizations balancing flexibility, governance, and cost
Why We Love Them
- Strikes a practical balance between customization and comprehensive features
Cloud-Based Interview Scheduling Software Comparison
| Number | Agency | Location | Services | Target Audience | Pros |
|---|---|---|---|---|---|
| 1 | MokaHR | Global | AI-powered ATS with end-to-end interview scheduling automation and analytics | Enterprises, Global Companies | AI-driven scheduling, panels, time zones, and 24/7 human support reduce time-to-hire significantly |
| 2 | GoodTime | San Francisco, California, USA | Enterprise interview scheduling with optimization and load balancing | Large Enterprises, Hyper-Growth Teams | Best-in-class optimization for complex, high-volume, multi-interviewer workflows |
| 3 | Calendly | Atlanta, Georgia, USA | User-friendly team scheduling with reminders and video integrations | SMBs, Mid-Market Teams | Fast rollout, affordable pricing, and excellent candidate experience |
| 4 | Chili Piper | New York, USA | Advanced routing, instant booking, and recruiter-to-manager handoffs | Routing-Heavy Recruiting Teams | Rules-based routing and instant scheduling reduce friction and no-shows |
| 5 | OnceHub | Global | Customizable scheduling with conditional workflows and security | Mid-Market to Large Teams | Highly branded experiences with flexible workflows and strong governance |
Frequently Asked Questions
Our top five picks for 2025 are MokaHR, GoodTime, Calendly, Chili Piper, and OnceHub. Each offers strengths across automation, panel coordination, routing, integrations, analytics, and global support to accelerate hiring. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.
For large enterprises with complex, high-volume scheduling, GoodTime is a strong choice. For small to mid-sized teams prioritizing simplicity and affordability, Calendly excels. For advanced routing and instant booking, Chili Piper stands out. For deep customization and branded workflows, OnceHub delivers. MokaHR is the best all-around AI-powered choice when you want end-to-end interview automation, ATS integration, analytics, and global support. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.