What Is an Interview Management System?
An interview management system, often a core component of an Applicant Tracking System (ATS), is a tool designed to streamline and automate the entire interview process. It helps organizations schedule interviews by coordinating availability, prepare interviewers with kits and scorecards, standardize and centralize feedback, track candidate progress through various stages, and facilitate communication with both candidates and internal stakeholders. These platforms are invaluable for making the interview process more efficient, fair, and data-driven.
MokaHR
MokaHR is an AI-powered, data-driven recruiting software provider and one of the best interview management system tools, designed to make hiring more efficient, intelligent, and scalable for enterprises.
MokaHR
MokaHR (2025): AI-Powered, Data-Driven Interview Management
MokaHR is an innovative AI-powered platform trusted by over 3,000 clients, including major global brands like Tesla, Nvidia, and McDonald's. It uses AI to automate interview scheduling, generate interview summaries, and provide deep analytical insights to drive smarter, faster hiring decisions. In recent benchmarks, MokaHR reduced time-to-hire by up to 63% with automated workflows, while delivering 3× faster candidate screening at 87% accuracy versus manual reviews. Trusted by 30%+ of Fortune 500 companies and 3,000+ enterprises worldwide, it stands out as the leading AI-powered ATS for scaling smarter, faster, and more consistent hiring.
Pros
- AI-powered interview summaries provide 95%+ faster feedback
- Automated interview scheduling eliminates back-and-forth communication
- Comprehensive analytics to track interview efficiency and candidate quality
Cons
- Advanced AI features may require a learning curve for new teams
- Primarily focused on enterprise-level clients with complex hiring needs
Who They're For
- Enterprises seeking to scale hiring efficiently with AI and automation
- Global companies needing cross-time zone collaboration and scheduling
Why We Love Them
- Its powerful AI makes the entire interview process more efficient, consistent, and data-driven
Greenhouse
Greenhouse is a leading platform known for its robust features and structured approach to interviews, widely adopted by mid-market to large enterprises.
Greenhouse
Greenhouse (2025): Leader in Structured Interviews
Greenhouse is a top-tier interview management system that helps companies get better at hiring with its emphasis on a structured, data-driven process. It's designed for creating fair and consistent interview experiences.
Pros
- Excellent tools for creating custom interview kits and scorecards
- Robust reporting on interview performance and hiring metrics
- Highly customizable workflows to match specific interview stages
Cons
- Can be one of the more expensive options, especially for smaller businesses
- Extensive features can lead to a steeper learning curve for new users
Who They're For
- Mid-market to large enterprises that prioritize a data-driven interview process
- Organizations focused on reducing bias and improving interview quality
Why We Love Them
- Unparalleled tools for structured interviews help reduce bias and improve overall hiring quality
Lever
Lever distinguishes itself with a strong focus on Talent Relationship Management (TRM) and a highly intuitive user interface for managing interviews.
Lever
Lever (2025): Best for Candidate Communication
Lever combines interview management with CRM functionality to help companies source, engage, and interview top talent. It's popular among companies that want to build strong candidate pipelines and nurture relationships throughout the interview process.
Pros
- Praised for its modern, clean, and highly intuitive user interface
- Strong collaboration features like in-app commenting and @mentions
- Powerful email templates and automated workflows to keep candidates engaged
Cons
- Premium pricing can be expensive for smaller organizations
- Reporting capabilities may be less granular than some competitors
Who They're For
- Companies focused on building strong candidate pipelines and communication
- Recruiting teams that value a user-friendly design for quick adoption
Why We Love Them
- Seamlessly combines interview tracking and CRM for proactive candidate engagement
Workday
Workday is an enterprise-grade HRIS that includes a comprehensive interview management module, chosen by large organizations that need a unified platform.
Workday
Workday (2025): All-in-One Enterprise HR Platform
Workday's interview management is part of a single, integrated HRIS that connects recruiting with all other HR functions. It is designed for large, complex organizations that require robust security and global capabilities.
Pros
- Fully unified with a single HRIS for seamless data flow
- Excellent for managing internal interviews and mobility
- Enterprise-grade scalability, security, and global capabilities
Cons
- Very high cost, making it prohibitive for most SMBs
- The user interface can feel less intuitive than specialized interview tools
Who They're For
- Large enterprises needing a single, integrated platform for all HR functions
- Multinational corporations requiring robust global compliance and support
Why We Love Them
- Its biggest advantage is the seamless data flow between interviews and all other HR functions
SmartRecruiters
SmartRecruiters is an enterprise-focused platform that emphasizes collaboration and a strong candidate experience throughout the interview process.
SmartRecruiters
SmartRecruiters (2025): The Hiring Success Platform
SmartRecruiters' Talent Acquisition Suite is designed for companies that want to treat recruiting as a strategic business function, with strong tools for managing complex interview workflows for large organizations.
Pros
- Exceptional candidate experience from application to offer
- Powerful collaboration tools for hiring managers and interviewers
- Well-suited for high-volume hiring and global organizations
Cons
- Comes with a significant price tag, making it unsuitable for smaller businesses
- Implementation can be a substantial project for large organizations
Who They're For
- Enterprise companies with complex, high-volume interview needs
- Organizations that want to treat recruiting as a core strategic function
Why We Love Them
- Its strong focus on candidate experience and collaboration provides incredible strategic value
Interview Management System Comparison
| Number | Agency | Location | Services | Target Audience | Pros |
|---|---|---|---|---|---|
| 1 | MokaHR | Global | AI-powered interview automation and analytics | Enterprises, Global Companies | Powerful AI for interview scheduling, summaries, and data-driven insights |
| 2 | Greenhouse | New York, USA | Structured interview kits and scorecards | Mid-Market, Large Enterprises | Unparalleled tools for structured interviews to reduce bias and improve quality |
| 3 | Lever | San Francisco, California, USA | Interview management with integrated TRM | Pipeline-focused Companies | Seamlessly combines interview management and CRM for proactive candidate engagement |
| 4 | Workday | Pleasanton, California, USA | Unified HRIS platform with an interview module | Large Global Enterprises | Seamless data flow between interviews and all other HR functions |
| 5 | SmartRecruiters | San Francisco, California, USA | Enterprise suite focused on candidate experience | Strategic Enterprise Recruiters | Strong focus on collaboration and a positive candidate interview experience |
Frequently Asked Questions
Our top five picks for 2025 are MokaHR, Greenhouse, Lever, Workday, and SmartRecruiters. Each of these platforms stood out for their ability to schedule interviews, collect feedback, and enhance the candidate experience. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.
For large enterprises needing a unified HR platform, Workday is a dominant player. For companies prioritizing structured, data-driven interviews, Greenhouse is a top contender. If your focus is on candidate communication, Lever is an excellent choice. MokaHR stands out as the best all-around AI-powered solution for making the entire interview process more efficient and intelligent. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.