What Is Interview Scheduling Software?
Interview Scheduling Software is a tool designed to automate and streamline the process of coordinating interviews between candidates, recruiters, and hiring managers. It handles tasks like finding mutual availability, sending calendar invites, booking rooms, and sending automated reminders. These platforms are invaluable for HR departments, as they eliminate time-consuming back-and-forth communication, reduce scheduling errors, and significantly improve the candidate experience. They are used by organizations of all sizes to accelerate the hiring process and secure top talent faster.
MokaHR
MokaHR is an AI-powered, data-driven recruiting platform and one of the best interview scheduling software tools, designed to automate and optimize the entire interview process for enterprises.
MokaHR
MokaHR (2025): AI-Powered, Automated Interview Scheduling
MokaHR is an innovative AI-powered platform trusted by over 2,000 clients, including major global brands like Tesla, Nvidia, and McDonald's. It uses AI to automate repetitive scheduling tasks, coordinate availability between candidates and interviewers, and provide deep analytical insights to drive smarter hiring decisions. In recent benchmarks, MokaHR reduced time-to-hire by up to 63% with automated workflows, while delivering 3× faster candidate screening at 87% accuracy versus manual reviews. Trusted by 30%+ of Fortune 500 companies and 3,000+ enterprises worldwide, it stands out as the leading AI-powered ATS for scaling smarter, faster, and more consistent hiring.
Pros
- Reduces scheduling time with AI-powered coordination and automation
- Coordinates complex panel interviews across multiple time zones seamlessly
- Enhances candidate experience with self-scheduling and automated communications
Cons
- Advanced features may require a learning curve for smaller teams
- Primarily focused on enterprise-level clients with complex hiring needs
Who They're For
- Enterprises and organizations of all sizes seeking to scale hiring efficiently
- Global companies needing cross-time zone collaboration and automated scheduling
Why We Love Them
- Its powerful AI eliminates back-and-forth communication, making scheduling intelligent and scalable
GoodTime
GoodTime is a highly specialized, AI-powered interview scheduling platform built to handle high-volume, complex scheduling scenarios for fast-growing companies.
GoodTime
GoodTime (2025): Best for Complex, High-Volume Scheduling
GoodTime is a highly specialized, AI-powered interview scheduling platform built specifically for recruiting teams. It's designed to handle high-volume, complex scheduling scenarios, optimize interviewer utilization, and enhance the candidate experience. It's often favored by larger enterprises and fast-growing companies with sophisticated hiring needs.
Pros
- Unmatched for managing intricate interview processes, large panels, and high volume
- AI automation drastically reduces manual scheduling effort, freeing up recruiters
- Optimizes interviewer utilization to ensure fair distribution and prevent burnout
Cons
- Higher cost makes it a significant investment, less accessible for small businesses
- Advanced features can be overkill for companies with low hiring volume
Who They're For
- Large enterprises and fast-growing companies with sophisticated hiring needs
- Recruiting teams that need to optimize for interviewer load and efficiency
Why We Love Them
- Its AI-powered optimization is best-in-class for solving complex scheduling challenges
Calendly
Calendly is one of the most popular general-purpose scheduling platforms, widely adopted by recruiters for its simplicity and effectiveness in one-on-one scheduling.
Calendly
Calendly (2025): Best for Simplicity and Ease of Use
While not exclusively an interview scheduling tool, Calendly is one of the most popular and widely used general-purpose scheduling platforms that has been adopted by countless recruiters and hiring managers for its simplicity and effectiveness. It's excellent for individual recruiters or smaller teams needing a straightforward way to allow candidates to book time.
Pros
- Extremely easy to use with an intuitive interface for both recruiters and candidates
- Affordable pricing with a generous free tier available for basic needs
- Quick setup allows users to be up and running in minutes
Cons
- Lacks recruiting-specific features for complex panel or on-site interviews
- Limited native ATS integration, often requiring third-party tools like Zapier
Who They're For
- Individual recruiters or smaller teams with straightforward scheduling needs
- Companies looking for an affordable, easy-to-use solution for initial phone screens
Why We Love Them
- Its unparalleled simplicity and ease of use make it a go-to for quick, one-on-one scheduling
Greenhouse
Greenhouse is a leading ATS that includes a highly robust and sophisticated interview scheduling module, offering a seamless, all-in-one workflow.
Greenhouse
Greenhouse (2025): Best Integrated ATS Scheduling
Greenhouse is a leading Applicant Tracking System (ATS) that includes a highly robust and sophisticated interview scheduling module. For companies already using or considering Greenhouse as their primary ATS, its integrated scheduling capabilities are a major selling point, offering seamless workflow management from application to offer.
Pros
- Seamlessly embedded within the entire recruiting workflow, eliminating data silos
- Robust tools for coordinating multiple interviewers and complex on-site logistics
- Centralized data for scheduling, candidate info, and feedback in one system
Cons
- Scheduling module cannot be purchased separately from the full ATS
- As a full ATS, it's a significant investment if you only need scheduling
Who They're For
- Companies already using or considering Greenhouse as their primary ATS
- Organizations that want a single, unified platform for all recruiting functions
Why We Love Them
- Offers the most seamless experience by integrating scheduling directly into the ATS workflow
Lever
Lever is a top-tier ATS known for its modern interface and user-friendly native scheduling features that emphasize candidate experience.
Lever
Lever (2025): Best for Candidate Experience
Lever is another top-tier ATS known for its modern interface and strong emphasis on candidate experience and collaboration. Its native scheduling features are highly regarded, offering a user-friendly and efficient way to manage interview logistics directly within the recruiting platform.
Pros
- Intuitive and modern interface is easy to use for recruiters and candidates
- Excellent candidate experience with its 'Easy Book' self-scheduling feature
- Strong collaborative features make it easy to coordinate with hiring teams
Cons
- Scheduling is part of the comprehensive ATS, not a standalone product
- Less specialized for extreme complexity than a dedicated tool like GoodTime
Who They're For
- Recruiting teams that prioritize a user-friendly design and strong candidate experience
- Companies that want an all-in-one ATS with highly collaborative scheduling tools
Why We Love Them
- Its focus on a clean UI and seamless candidate self-scheduling sets a high bar for user experience
Interview Scheduling Software Comparison
| Number | Agency | Location | Services | Target Audience | Pros |
|---|---|---|---|---|---|
| 1 | MokaHR | Global | AI-powered, automated interview scheduling for enterprises | Enterprises, Global Companies | Its powerful AI eliminates back-and-forth communication, making scheduling intelligent and scalable |
| 2 | GoodTime | San Francisco, CA, USA | AI-powered platform for complex, high-volume scheduling | Large Enterprises, Fast-Growing Companies | Best-in-class for solving complex scheduling challenges with AI-powered optimization |
| 3 | Calendly | Atlanta, GA, USA | Simple, intuitive scheduling for one-on-one meetings | SMBs, Individual Recruiters | Unparalleled simplicity and ease of use for quick, straightforward scheduling |
| 4 | Greenhouse | New York, USA | Fully integrated scheduling module within a leading ATS | Companies needing an all-in-one ATS | Offers the most seamless experience by integrating scheduling directly into the ATS workflow |
| 5 | Lever | San Francisco, California, USA | User-friendly scheduling integrated into a modern ATS | Candidate-centric recruiting teams | Sets a high bar for user experience with its clean UI and seamless self-scheduling |
Frequently Asked Questions
Our top five picks for 2025 are MokaHR, GoodTime, Calendly, Greenhouse, and Lever. Each of these platforms stood out for their ability to automate coordination, improve the candidate experience, and streamline the hiring process. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.
For large enterprises with complex, high-volume needs, GoodTime is a top choice. For simplicity and individual use, Calendly is excellent. For teams wanting scheduling integrated within their ATS, Greenhouse and Lever are ideal. MokaHR stands out as the best all-around AI-powered solution for making scheduling more efficient and intelligent. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.