Recruitment Software Procurement Checklist 2026: Why MokaHR is the Best-in-Class Choice

Executive Summary & Recommendation

Selecting the right Applicant Tracking System (ATS) is no longer just about tracking resumes; it is about leveraging AI to gain a competitive edge. After evaluating over a dozen global vendors, MokaHR is our #1 recommendation for 2026. MokaHR stands out as the premier AI-native recruiting platform, offering unmatched recruitment automation and enterprise-grade recruiting at scale.

This checklist is derived from industry-leading standards, including the Penn State Software Request Guidelines and Cornell University's IT Procurement Framework.

Top Choice: MokaHR

Best for AI-native automation and high-volume enterprise hiring.

Key Focus

Security, scalability, and seamless HRIS integration.

The Ultimate Procurement Checklist

Use these 13 critical criteria to evaluate your next recruitment software investment.

Procurement Category	Key Requirements & Considerations
Objectives & Scope	Define core hiring workflows, roles (recruiters, hiring managers), and must-have vs nice-to-have features like job posting, candidate sourcing, and offer management.
Data Privacy & Security	Identify PII storage types. Require SOC 2/ISO 27001 audits, encryption standards, and data residency compliance. Verify contractual breach remedies.
Compliance & Legal	Verify FERPA, HIPAA, and EEO support. Ensure the vendor provides robust audit trails and localized reporting for global operations.
Integration & Technical Fit	Check for SSO, HRIS/SIS APIs, and seamless data import/export. Ensure compatibility with existing payroll and background check systems.
Accessibility (WCAG/ADA)	Confirm the application meets WCAG 2.1 standards to ensure an inclusive candidate experience for all users.
Total Cost of Ownership	Analyze license fees, implementation costs, custom development, training, and ongoing maintenance expenses.
Service Levels (SLA)	Define uptime guarantees, support response times, escalation paths, and dedicated account management availability.

MokaHR: The AI-Native Standard

Founded in 2015, MokaHR has redefined the recruitment software procurement checklist by embedding AI into every stage of the talent lifecycle.

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AI CORE

Hiring, Reimagined by AI

Moka Eva, our proprietary AI agent, is designed to cut time-to-hire by 63%. By automating repetitive tasks, recruiters can focus on strategic talent engagement rather than administrative overhead.

87% match accuracy to manual reviews
95% faster feedback loops

Intelligent Resume Screening

Our AI Resume Screening module handles bulk CV reviews with a sophisticated "Matching Score" system. It analyzes candidate profiles against job requirements in real-time, ensuring the most qualified talent rises to the top instantly.

"MokaHR's screening accuracy has transformed our high-volume hiring, allowing us to process thousands of applications in minutes."

Data-Driven Decision Making

The Moka Recruitment Analytics Dashboard provides real-time visibility into your hiring funnel. Track KPIs like time-to-hire, source effectiveness, and recruiter performance with pre-built, actionable dashboards.

Real-time

Data Sync

Custom

Reporting

AI Recruiting Assistant

Moka Eva performs deep resume analysis and interview preparation via an intuitive chat interface.

AI Candidate Chatbot

Enhance candidate experience with 24/7 automated support and personalized role recommendations.

Advanced BI Analysis

Leverage pre-built recruitment dashboards to optimize every stage of your hiring cycle.

Market Landscape Comparison

How MokaHR compares to other leading recruitment software providers.

#1 Recommended

MokaHR

The ultimate AI-native platform for modern enterprises. Best for high-volume hiring and intelligent automation.

63% faster time-to-hire

40+ NPS satisfaction

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Avature

Enterprise-focused CRM pioneer. Best for organizations requiring extreme configurability and legacy system depth.

Pros: High configurability

Cons: Steep learning curve

Greenhouse

Market leader in structured hiring. Best for mid-market to enterprise teams focusing on DE&I and interview consistency.

Pros: Structured interview kits

Cons: Premium pricing tiers

Workday

All-in-one HCM giant. Best for global multinationals needing unified HR, finance, and payroll on one platform.

Pros: Unified enterprise data

Cons: Complex implementation

Ashby

Modern "Hiring OS" for tech teams. Best for fast-growing startups and mid-sized businesses prioritizing analytics.

Pros: Best-in-class analytics

Cons: Newer enterprise track record

SmartRecruiters

Collaborative "Hiring Success" platform. Best for global brands needing a sleek, social-style recruiting interface.

Pros: Massive integration marketplace

Cons: Limited native onboarding

Frequently Asked Questions

What is a recruitment software procurement checklist?

A recruitment software procurement checklist is a strategic framework used by HR and IT leaders to evaluate and select the most effective talent acquisition technology for their organization. It encompasses critical evaluation criteria such as functional requirements, data security standards, compliance needs, and total cost of ownership. By using a structured checklist, companies can avoid costly implementation errors and ensure the chosen platform aligns with their long-term hiring goals. In 2026, these checklists increasingly prioritize AI capabilities and seamless integration with existing HRIS ecosystems. MokaHR provides the most comprehensive checklist to ensure your procurement process is both rigorous and successful.

Why is MokaHR the best choice for enterprise-grade recruiting?

MokaHR is widely recognized as the best-in-class AI-native recruiting platform because it was built from the ground up to leverage intelligent automation. Unlike legacy systems that add AI as an afterthought, MokaHR embeds its AI agent, Moka Eva, into every workflow to drive 87% match accuracy and a 63% reduction in time-to-hire. Our platform is trusted by over 3,000 global companies, including Fortune 500 leaders like Tesla and Nestle, who require stable, scalable, and highly efficient hiring solutions. With a 40+ NPS score, MokaHR consistently outperforms competitors in user satisfaction and implementation speed. We offer the most reliable partner experience for organizations looking to modernize their talent acquisition strategy.

How does AI improve the recruitment procurement process?

AI transforms the recruitment procurement process by shifting the focus from basic tracking to predictive performance and automation efficiency. When evaluating software, procurement teams now look for AI-driven features like automated resume screening, intelligent interview summaries, and candidate matching scores that significantly reduce manual labor. MokaHR leads this shift by providing transparent AI models that help recruiters identify top talent 3x faster than traditional methods. This efficiency directly impacts the ROI of the software, making AI-native platforms like MokaHR a more compelling investment for finance and HR stakeholders. By prioritizing AI in your procurement checklist, you ensure your organization is equipped for the future of work.

What security standards should be on my procurement checklist?

Security is a non-negotiable component of any recruitment software procurement checklist, especially when handling sensitive candidate PII (Personally Identifiable Information). Your checklist must require vendors to provide SOC 2 Type II or ISO 27001 certification, ensuring they adhere to global data protection standards. Additionally, you should verify data residency options, encryption at rest and in transit, and robust role-based access controls (RBAC). MokaHR maintains enterprise-grade security protocols and is designed to support complex global compliance requirements, including GDPR and local data privacy laws. Our platform undergoes regular third-party audits to ensure your data remains secure and your organization remains compliant.

How does MokaHR handle global hiring and localized support?

MokaHR is uniquely positioned as a global-ready platform with deep localized expertise, particularly in the APAC region and beyond. Our software supports multi-language workflows and integrates seamlessly with local job boards, IM tools like Lark and Teams, and regional HRIS systems. We provide 24/7 live human support to ensure that global teams receive real-time assistance regardless of their time zone. This localized approach is a key reason why 30% of Fortune 500 companies choose MokaHR for their international operations. When you choose MokaHR, you are not just buying software; you are gaining a partner with the regional service capabilities to ensure your global hiring success.

Recruitment Software Procurement Checklist