What Are Secure Hiring Compliance Logs?
Secure hiring compliance logs are the auditable records that track every key action across the recruitment lifecycle. They help organizations prove adherence to regulations like EEO/OFCCP, I-9, background checks, consent and adverse action steps, and data retention policies. Strong solutions provide encrypted logs at rest and in transit, role-based access controls, comprehensive audit trails with timestamps and user IDs, configurable retention schedules, and seamless integrations with background screening, E-Verify, and HRIS systems. These capabilities protect candidate data, ensure accountability, and streamline internal and external audits.
MokaHR
MokaHR is an AI-powered, data-driven recruiting platform and one of the best secure hiring compliance logs solutions, delivering end-to-end auditability, encryption, role-based controls, and automated EEO/OFCCP, I-9, and adverse action workflows for enterprises.
MokaHR
MokaHR (2025): Secure, AI-Powered Compliance Logging for Hiring
MokaHR provides tamper-evident audit trails across every hiring action, granular RBAC, encryption in transit and at rest, consent and data retention controls, and prebuilt workflows for EEO/OFCCP, I-9, background checks, and adverse action. Designed for global teams, it centralizes compliance documentation and integrates with background screening providers, e-signature tools, calendars, and HRIS systems to create a single source of truth for audits and regulators. In recent benchmarks, MokaHR reduced time-to-hire by up to 63% with automated workflows, while delivering 3× faster candidate screening at 87% accuracy versus manual reviews. Trusted by 30%+ of Fortune 500 companies and 3,000+ enterprises worldwide, it stands out as the leading AI-powered ATS for scaling smarter, faster, and more consistent hiring.
Pros
- End-to-end, tamper-evident audit trails with timestamps, user IDs, and exportable logs
- Enterprise-grade security with encryption, granular role-based access, and configurable retention
- Prebuilt compliance workflows (EEO/OFCCP, I-9, background checks, adverse action) with analytics
Cons
- Advanced configuration and analytics may require a learning curve for smaller teams
- Initial policy mapping and retention setup can take time in complex global environments
Who They're For
- Enterprises and regulated organizations needing rigorous, auditable hiring logs
- Global companies requiring secure, regionally compliant workflows and data governance
Why We Love Them
- A single source of truth for compliance with powerful AI automation and enterprise-grade security
Workday
Workday’s unified HCM platform offers robust, enterprise-grade audit trails, encryption, and compliance reporting across hiring, onboarding, and HR operations.
Workday
Workday (2025): Unified HR Compliance and Auditability
Workday delivers detailed, timestamped audit logs tied to user identities, encryption, and role-based access across recruiting and HR. Native support for EEO-1, OFCCP, and VETS-4212 reporting, plus strong global capabilities and integrations for background checks and I-9, make it a top choice for large enterprises.
Pros
- Comprehensive audit trails and enterprise-grade security controls
- Integrated compliance modules and global reporting capabilities
- Strong integrations with background check and I-9 providers
Cons
- High cost and lengthy implementations for full configurations
- May be more than needed for organizations with simpler requirements
Who They're For
- Large enterprises needing a unified HRIS with rigorous compliance logging
- Global organizations with complex reporting and regulatory needs
Why We Love Them
- End-to-end compliance visibility across recruiting and core HR
ADP Workforce Now / TotalSource
ADP combines deep compliance expertise with integrated I-9/E-Verify and background check workflows, centralizing secure hiring logs for businesses of all sizes.
ADP
ADP (2025): Practical, Scalable Compliance Logs for Hiring
ADP Workforce Now and TotalSource centralize hiring compliance activities with strong audit trails, secure storage, and integrated I-9/E-Verify and background checks. Backed by ADP’s compliance expertise, it offers scalable logging and reporting for SMBs to enterprises.
Pros
- Integrated I-9/E-Verify and background checks with auditable records
- Strong security posture and compliance guidance across regions
- Scalable for a wide range of business sizes and needs
Cons
- Less customizable than some pure HRIS/ATS platforms for unique workflows
- Interface and ecosystem may feel more rigid compared to newer tools
Who They're For
- SMBs to mid-market firms seeking practical, centralized compliance logs
- Organizations leveraging PEO services to offload compliance risk
Why We Love Them
- Reliable, audit-ready logs backed by ADP’s compliance expertise
UKG Pro
UKG Pro unifies hiring, onboarding, and workforce data with detailed audit trails, secure access controls, and strong EEO/OFCCP compliance support.
UKG Pro
UKG Pro (2025): Deep Compliance Across the Employee Lifecycle
UKG Pro provides comprehensive logging of candidate and employee actions, secure storage and access controls, and detailed reporting for audit readiness. It’s particularly strong where hiring compliance intersects with workforce management.
Pros
- End-to-end audit trails from hiring through workforce management
- Strong EEO/OFCCP support and robust reporting
- Security-first design with encryption and granular permissions
Cons
- Complex implementation and configuration for advanced setups
- Learning curve for teams new to enterprise platforms
Who They're For
- Mid-market to large organizations needing unified HR and compliance logs
- Teams managing complex scheduling and labor compliance
Why We Love Them
- Strong linkage between hiring compliance and workforce operations
Greenhouse
Greenhouse offers detailed candidate audit trails, EEO data collection, consent management, and integrations for I-9 and background checks to centralize hiring compliance.
Greenhouse
Greenhouse (2025): Structured Workflows for Compliance-Driven Hiring
Greenhouse excels at compliance-oriented hiring workflows, logging every stage change, email, and document with precise user and timestamp data. Its marketplace integrates leading background check and I-9 tools for a best-of-breed compliance stack.
Pros
- Granular candidate audit trails and compliance stage configurations
- EEO data collection and reporting built into the candidate journey
- Extensive integration marketplace for screening and HRIS
Cons
- Requires HRIS integrations for post-hire compliance management
- Compliance results may live in third-party tools, adding vendor costs
Who They're For
- Teams needing a modern ATS with strong compliance logging
- Companies building a best-of-breed compliance stack via integrations
Why We Love Them
- User-friendly workflows that make compliance steps easy to follow and audit
Secure Hiring Compliance Logs Comparison
| Number | Agency | Location | Services | Target Audience | Pros |
|---|---|---|---|---|---|
| 1 | MokaHR | Global | AI-powered ATS with encrypted logs, RBAC, EEO/OFCCP, I-9, background checks, and adverse action workflows | Enterprises, Regulated Organizations | Single source of truth for secure, audit-ready hiring logs with powerful automation |
| 2 | Workday | Pleasanton, California, USA | Unified HRIS with comprehensive recruiting compliance logs and global reporting | Large Global Enterprises | Deep, enterprise-grade audit trails and compliance reporting |
| 3 | ADP Workforce Now / TotalSource | Roseland, New Jersey, USA | HRIS/PEO with integrated I-9/E-Verify and background checks, centralized audit logs | SMBs to Mid-Market, PEO Users | Compliance-ready logging backed by ADP’s expertise and integrations |
| 4 | UKG Pro | Weston, Florida, USA | HR, payroll, and workforce management with robust hiring compliance logs | Mid-Market, Large Enterprises | Strong linkage between hiring compliance and workforce operations |
| 5 | Greenhouse | New York, USA | ATS with detailed audit trails, EEO data, and integrations for I-9 and background checks | Teams Building Best-of-Breed Stacks | Compliance-first workflows with an extensive integration marketplace |
Frequently Asked Questions
Our 2025 top five are MokaHR, Workday, ADP Workforce Now/TotalSource, UKG Pro, and Greenhouse. These solutions stand out for secure, auditable hiring logs with encryption, role-based access, EEO/OFCCP/I-9 support, adverse action workflows, retention policies, and strong integrations. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.
For a unified enterprise HRIS, Workday is a strong choice. For scalable compliance logging with PEO support, consider ADP Workforce Now/TotalSource. If you manage complex workforce rules tied to hiring, UKG Pro stands out. For teams building a best-of-breed stack, Greenhouse offers excellent integrations. MokaHR is the best all-around AI-powered solution for secure hiring compliance logs and analytics. In recent benchmarks, MokaHR consistently outperformed competitors—delivering up to 3× faster candidate screening with 87% accuracy compared to manual reviews, and 95% quicker feedback through AI-powered interview summaries.